Hodgkinsons Hotel is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible way. This policy outlines how we aim to achieve this and includes details information we collect.


When do we collect information from you?

We collect information from you:

When you make a booking

When you register on arrival

When you visit the restaurant

When you make an enquiry

When you sign up to marketing emails

When you work with us or apply for a job


Information we collect about you when making a booking or staying with us

When you make a reservation we collect the names of all the guests who will be staying, the home address, email address and telephone number of the person making the booking. We may collect dietary or allergy requirements at the time of booking. We also collect a debit or credit card number to take the deposit and or to authorise the card for the reservation.

How we use the information

We use your home address as part of the card payment processing to validate the card.

We will use your email address to send you confirmation of the booking and an email with more details on how to find us and other information you may find useful for your stay.

After your stay you should receive an email from our booking system asking you about your stay. We may also send you an additional email checking everything was ok with your stay and offering you ways to stay in contact with us by social media or email if you choose to do so.

We will not use your telephone number to contact you unless it for an emergency and/or we have been unable to contact you by email.

How is your information stored?

All of the personal and debit/credit card data you supply us , as part of the booking process(direct, or via OTA’s or Expedia), is stored securely on a third party system, Queensborough group/Qbook. Neither we nor Qbook will share your information with any other third party unless there is a legal reason for doing so. We will not sell, distribute, or lease your personal information to any other parties. Any personal information we request from you will be safeguarded under current legislation.

Guest Registration

We are required by law to collect the following information on all our guests. We do this by asking you to complete a registration form on arrival.

For commonwealth guests;

Name and nationality

 For non commonwealth guests;

Name, nationality, passport number, address of next destination

 We will keep these forms safely. We are required to keep these registration forms for a year and show them to a police officer if they request to see them. We will destroy these forms 12 months after your stay.



Information we collect when you make an enquiry

When we receive an enquiry we collect email or mailing address in order that we can process your enquiry and send you the correct information. We do not hold this information if there is no further action taken on the initial enquiry.   


Information we collect when you dine with us

We collect your name and telephone number and any dietary requirements when making a booking for the restaurant. We do hold information on guests and customers who may eat regularly for legitimate reasons as often we have repeat customers and it helps us to remember any special requirements you have. When leaving you may also be asked if you wish to join our mailing list for future information on new menus and special events happening at Hodgkinsons Hotel & Restaurant.  



We do not send out many emails but we would like to stay in touch with you to send information about Hodgkinsons Hotel & Restaurant, any special offers we may have or local events. We may send occasional emails to people on our distribution list. The distribution list is managed by a secure third party, Mailchimp. If you would like to receive these newsletters please click here . If you are on our list already you may change your preferences or unsubscribe via Mailchimp at any time. Neither we nor Mailchimp will pass your details onto any third party. Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information. You can unsubscribe from our newsletters at any point by click the “unsubscribe” link at the bottom of any email newsletter you receive, alternatively, send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. stating that you wish to unsubscribe and we will remove you from our mailing list.


Information we collect when you apply for work

You may submit your CV if you’re interested in working for us. This information may include:

personal details, employment details, education, salary history, other relevant details.

We will use this information to assess your application. We may also keep it in our records for future reference for six months. Please get in contact if you would no longer like us to hold your records at:

  This email address is being protected from spambots. You need JavaScript enabled to view it.

Employee information and payroll data is stored securely in our cloud based software (Xero). All information regarding previous employee information will be removed from our records after legal requirements for data storage are met.


Information from suppliers

We keep suppliers information in our cloud software. Information on suppliers will be kept whilst we are working with the supplier. All information regarding previous suppliers will be removed from our records once any legal requirements for data storage are met.    


Tracking information and analytics

Hodgkinsons Hotel website uses tracking information and analytical software to review performance and assist in improving the website and marketing activity like many other websites. Cookies only collect data about browsing actions and patterns, and do not identify you as an individual.

We use cookies for the following purposes:

  • Performance and analytics:  cookies help us analyse how the services are being accessed and used, and enable us to track the performance of the services to see how we can better improve our website and services. For example, we use cookies to determine if you viewed a page or opened an email. This helps us provide you with information that you find interesting.
  • Third Parties: Third Party services may use cookies to help you sign into their services from our services. We also may use third-party cookies, such as Google Analytics, to assist with analysing performance. Any third party cookie usage is governed by the privacy policy of the third party placing the cookie.
  • Opting Out: You can set your browser to not accept cookies, but this may limit your ability to use the services. See for more information.


Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.


Notification of Changes and use of personal data 

We will occasionally update this Privacy Policy to reflect company and customer feedback. Hodgkinsons Hotel encourages you to periodically review this statement to be informed of how we are protecting your information. This policy was last updated in May, 2018.

If we decide to change our privacy policy, we will make sure you are always aware of what information we collect and how we use it.


Our use of your personal data will always have a lawful basis, either because it is necessary to complete a booking, because you have subscribed to our email, and or because it is in our legitimate interests.

  • We require the information outlined in the previous sections to understand your needs and provide you with a better service, and in particular for the following reasons:
  • Internal record keeping and meet legal requirements.
  • Send you service emails such as booking confirmation and follow up
  • Improve our products and services.
  • Send marketing communications if you have opted in to receive them.


What happens if our business changes hands?

We may sell or the transfer of control of all or part of our business. Any personal data that you have provided will, where it is relevant to any part of our business that is being transferred, be transferred along with that part. The new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by us.

In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. As and when this applies you will be contacted and be given choice to have your data deleted or withheld from the new owner or controller.


Contact Information

Hodgkinsons Hotel and Restaurant welcomes your comments regarding this Privacy Policy. If you believe that we have not adhered to this Privacy Policy, please contact Hodgkinsons Hotel & Restaurant at This email address is being protected from spambots. You need JavaScript enabled to view it. . We will aim to use reasonable efforts to promptly

determine and remedy the problem.

About Us

Welcome to Hodgkinson's Hotel & Restaurant...

How to find us

Located in the beautiful Derwent Valley...

Things to Do

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